Fix overdue counts on manager page

- teamMembers query now scoped to Shape clients + active tasks only
- TeamMembersByDepartment overdue calc uses overdueWindowDays window (default 7d)
- Workload API per-user fetch now only loads active tasks (massive perf win)
- Remove Completed/Completion% columns from workload table (no longer meaningful)
- overdueWindowDays passed through page -> client -> component chain

ondeck/src/app/(dashboard)/manager/page.tsx

@@ -3,6 +3,7 @@ import { authOptions } from '@/lib/auth'
 import { redirect } from 'next/navigation'
 import { prisma } from '@/lib/db'
 import { ManagerPageClient } from '@/components/manager/manager-page-client'
+import { OVERDUE_WINDOW_KEY, OVERDUE_WINDOW_DEFAULT } from '@/app/api/admin/manager-settings/route'
 
 export default async function ManagerPage() {
   const session = await getServerSession(authOptions)
@@ -34,7 +35,15 @@ export default async function ManagerPage() {
     }),
   ])
 
-  // Fetch team members with their task counts
+  const overdueSetting = await prisma.appSetting.findUnique({ where: { key: OVERDUE_WINDOW_KEY } })
+  const overdueWindowDays = parseInt(overdueSetting?.value ?? String(OVERDUE_WINDOW_DEFAULT), 10)
+
+  const shapeClientIds = (await prisma.client.findMany({
+    where: { designation: { name: { in: ['Shape', 'Shape 2'] } } },
+    select: { id: true },
+  })).map((c) => c.id)
+
+  // Fetch team members with their active task counts (Shape clients only)
   const teamMembers = await prisma.user.findMany({
     where: { isActive: true },
     select: {
@@ -45,7 +54,8 @@ export default async function ManagerPage() {
       taskAssignments: {
         where: {
           task: {
-            status: { not: 'COMPLETED' }
+            clientId: { in: shapeClientIds },
+            status: { notIn: ['COMPLETED', 'CANCELLED', 'NA'] },
           }
         },
         select: {
@@ -60,11 +70,7 @@ export default async function ManagerPage() {
       },
       userRoles: {
         include: {
-          role: {
-            select: {
-              name: true,
-            }
-          }
+          role: { select: { name: true } }
         }
       }
     },
@@ -93,6 +99,7 @@ export default async function ManagerPage() {
       teamMembers={teamMembers}
       recentTasks={recentTasks}
       setupQueueCount={setupQueueCount}
+      overdueWindowDays={overdueWindowDays}
     />
   )
 }

ondeck/src/app/api/dashboard/workload/route.ts

@@ -126,7 +126,7 @@ export async function GET(request: NextRequest) {
           email: true,
           department: true,
           taskAssignments: {
-            where: { task: deptTaskWhere },
+            where: { task: { ...deptTaskWhere, status: { notIn: ['COMPLETED', 'CANCELLED', 'NA'] } } },
             include: {
               task: {
                 select: {
@@ -174,13 +174,9 @@ export async function GET(request: NextRequest) {
       }),
     ])
 
-    // Calculate user-level metrics
+    // Calculate user-level metrics (taskAssignments only contains active tasks)
     const userMetrics = userWorkload.map((user) => {
-      const tasks = user.taskAssignments.map((a) => a.task)
-      const activeTasks = tasks.filter(
-        (t) => !['COMPLETED', 'CANCELLED', 'NA'].includes(t.status)
-      )
-      const completedTasks = tasks.filter((t) => t.status === 'COMPLETED')
+      const activeTasks = user.taskAssignments.map((a) => a.task)
       const overdue = activeTasks.filter(
         (t) => new Date(t.dueDate) >= overdueFrom && new Date(t.dueDate) < today
       )
@@ -192,15 +188,12 @@ export async function GET(request: NextRequest) {
         id: user.id,
         name: user.displayName || user.email,
         department: user.department,
-        totalAssigned: tasks.length,
+        totalAssigned: activeTasks.length,
         activeTasks: activeTasks.length,
-        completedTasks: completedTasks.length,
+        completedTasks: 0,
         overdueTasks: overdue.length,
         highPriorityTasks: highPriority.length,
-        completionRate:
-          tasks.length > 0
-            ? Math.round((completedTasks.length / tasks.length) * 100)
-            : 0,
+        completionRate: 0,
       }
     })
 

ondeck/src/components/dashboard/workload-kpis.tsx

@@ -392,10 +392,8 @@ export function WorkloadKPIs({ department }: WorkloadKPIsProps = {}) {
                 <tr className="border-b">
                   <th className="text-left py-2 font-medium">Team Member</th>
                   <th className="text-center py-2 font-medium">Active</th>
-                  <th className="text-center py-2 font-medium">Completed</th>
                   <th className="text-center py-2 font-medium">Overdue</th>
                   <th className="text-center py-2 font-medium">High Priority</th>
-                  <th className="text-center py-2 font-medium">Completion %</th>
                 </tr>
               </thead>
               <tbody>
@@ -410,14 +408,11 @@ export function WorkloadKPIs({ department }: WorkloadKPIsProps = {}) {
                     <td className="text-center py-3">
                       <Badge variant="outline">{user.activeTasks}</Badge>
                     </td>
-                    <td className="text-center py-3">
-                      <span className="text-green-600">{user.completedTasks}</span>
-                    </td>
                     <td className="text-center py-3">
                       {user.overdueTasks > 0 ? (
                         <Badge variant="destructive">{user.overdueTasks}</Badge>
                       ) : (
-                        <span className="text-muted-foreground">0</span>
+                        <span className="text-muted-foreground">—</span>
                       )}
                     </td>
                     <td className="text-center py-3">
@@ -426,15 +421,9 @@ export function WorkloadKPIs({ department }: WorkloadKPIsProps = {}) {
                           {user.highPriorityTasks}
                         </Badge>
                       ) : (
-                        <span className="text-muted-foreground">0</span>
+                        <span className="text-muted-foreground">—</span>
                       )}
                     </td>
-                    <td className="text-center py-3">
-                      <div className="flex items-center justify-center gap-2">
-                        <Progress value={user.completionRate} className="w-16 h-2" />
-                        <span className="text-xs">{user.completionRate}%</span>
-                      </div>
-                    </td>
                   </tr>
                 ))}
               </tbody>

ondeck/src/components/manager/manager-page-client.tsx

@@ -15,6 +15,7 @@ interface ManagerPageClientProps {
   teamMembers: any[]
   recentTasks: any[]
   setupQueueCount: number
+  overdueWindowDays: number
 }
 
 export function ManagerPageClient({
@@ -22,6 +23,7 @@ export function ManagerPageClient({
   teamMembers,
   recentTasks,
   setupQueueCount,
+  overdueWindowDays,
 }: ManagerPageClientProps) {
   const [claimsOnly, setClaimsOnly] = useState(true)
 
@@ -128,7 +130,7 @@ export function ManagerPageClient({
             </CardTitle>
           </CardHeader>
           <CardContent>
-            <TeamMembersByDepartment teamMembers={filteredMembers} />
+            <TeamMembersByDepartment teamMembers={filteredMembers} overdueWindowDays={overdueWindowDays} />
           </CardContent>
         </Card>
 

ondeck/src/components/manager/team-members-by-department.tsx

@@ -25,9 +25,13 @@ interface TeamMember {
 
 interface TeamMembersByDepartmentProps {
   teamMembers: TeamMember[]
+  overdueWindowDays: number
 }
 
-export function TeamMembersByDepartment({ teamMembers }: TeamMembersByDepartmentProps) {
+export function TeamMembersByDepartment({ teamMembers, overdueWindowDays }: TeamMembersByDepartmentProps) {
+  const today = new Date()
+  today.setHours(0, 0, 0, 0)
+  const overdueFrom = new Date(today.getTime() - overdueWindowDays * 24 * 60 * 60 * 1000)
   // Group members by department
   const groupedByDepartment = teamMembers.reduce((acc, member) => {
     const dept = member.department || 'Unassigned'
@@ -103,7 +107,9 @@ export function TeamMembersByDepartment({ teamMembers }: TeamMembersByDepartment
                 {members.map((member) => {
                   const activeTasks = member.taskAssignments.length
                   const overdue = member.taskAssignments.filter(
-                    a => a.task.dueDate && new Date(a.task.dueDate) < new Date()
+                    a => a.task.dueDate &&
+                      new Date(a.task.dueDate) >= overdueFrom &&
+                      new Date(a.task.dueDate) < today
                   ).length
                   const roles = member.userRoles.map(ur => ur.role.name).join(', ')