---
phase: 13-scheduler-admin-toggle
verified: 2026-07-11T15:40:58Z
status: human_needed
score: 4/6 must-haves verified (2 uncertain, pending human)
overrides_applied: 0
human_verification:
  - test: "Open /admin/integrations and confirm a PAX8 row renders (category Finance) with an enable/disable control alongside the other integrations"
    expected: "A visible PAX8 row appears, toggleable, matching the visual pattern of every other integration row"
    why_human: "Requires an authenticated browser session to visually confirm page rendering — cannot be proven by grep/static analysis alone. checkIntegrationHealth() and the admin page's rendering logic are fully generic (confirmed by code inspection), so failure risk is low, but this is an observable UI truth, not a code-shape truth."
  - test: "With PAX8 disabled via /admin/integrations, POST /api/pax8/sync from an authenticated session (devtools fetch or curl with a real session cookie)"
    expected: "HTTP 403 with body {\"error\":\"PAX8 is disabled\", ...}"
    why_human: "Route requires an authenticated session (not in middleware's public allowlist); 13-03's live-verification attempt was blocked by this same auth requirement (curl without a cookie is redirected to /auth/sign-in before reaching the route). Code path is verified statically (403 check is the first statement in POST) and the identical disabled-check pattern was live-confirmed on the scheduler side, but the manual-route branch itself has not been exercised end-to-end."
  - test: "Re-enable PAX8 via /admin/integrations, then POST /api/pax8/sync from an authenticated session"
    expected: "HTTP 200 with body {\"ok\":true, ...}"
    why_human: "Same auth blocker as above — needs a real browser/session to exercise the manual route's success path."
---

# Phase 13: Scheduler & Admin Toggle Verification Report

**Phase Goal:** PAX8 sync runs automatically once a day like every other Pulse integration, and can be turned on or off from /admin/integrations without a container restart.
**Verified:** 2026-07-11T15:40:58Z
**Status:** human_needed
**Re-verification:** No — initial verification

## Goal Achievement

### Observable Truths

| # | Truth | Status | Evidence |
|---|-------|--------|----------|
| 1 (SC#1) | A `pax8-daily` entry exists in the sync scheduler and fires once per day, running the full companies + catalog + subscriptions + orders sync in sequence | VERIFIED | `migrations/096_pax8_daily_schedule.sql` seeds `id='pax8-daily'`, `cron_expression='0 4 * * *'`, `is_enabled=false`; confirmed present in the live DB (`SELECT ... WHERE sync_type='pax8-daily'` → `pax8-daily\|0 4 * * *\|pax8-daily\|f`). `lib/services/sync-scheduler.ts:464-479` dispatches to `getPax8SyncService().fullSync('scheduled')`. 13-03's live cron test (documented in its SUMMARY, independently corroborated by the current `sync_history` row count of 12 for `entity_type='pax8'`) fired the schedule and completed a full sequence: 118 companies, 445 subscriptions, 94 invoices, company matching (80/22/16), 30,385 rows upserted. |
| 2 (SC#2) | PAX8 appears as a toggleable row on `/admin/integrations`, backed by the `integration_settings` table like every other integration | UNCERTAIN (needs human) | `lib/services/integration-health.ts:348-349` adds `checkConfigOnly('pax8', 'PAX8', 'finance', ['PAX8_CLIENT_ID','PAX8_CLIENT_SECRET'])` to the `Promise.all` array used by `checkIntegrationHealth()`. `app/admin/integrations/page.tsx` renders rows generically from `/api/dashboard/integration-health` merged with `/api/admin/integrations` (no integration-specific logic) — the same code path every other integration already uses successfully. Visual rendering was never confirmed in a browser (13-03 SUMMARY: "requires visually confirming the rendered page — no browser session available"). Tracked as pending item 1 in `13-HUMAN-UAT.md`. |
| 3 (SC#3) | Disabling PAX8 from that UI stops future scheduled sync runs and records `disabled_by`, `disabled_at`, and an optional `disabled_reason` | VERIFIED | Scheduler half live-tested in 13-03: setting `integration_settings.pax8.disabled=true` and forcing a tick produced `[SCHEDULER] Skipping pax8-daily — PAX8 disabled via /admin/integrations`, completed in 97ms, and the `pax8` `sync_history` row count did not change (11→11). DB-field recording confirmed directly: current `integration_settings` row for `key='pax8'` carries populated `disabled_by`/`disabled_at`/`disabled_reason` values from that same test (`disabled_by='phase13-verification'`, `disabled_reason='Phase 13 SC#3 live verification test'`), proving the columns are written on disable via the existing generic `PATCH /api/admin/integrations` path. Note: the roadmap SC#3 text as written does not require the manual-route 403 (that is a plan-added enhancement, tracked separately below). |
| 4 (SC#4) | Re-enabling PAX8 resumes scheduled sync at the next cron tick with no code deploy or container restart required | VERIFIED | 13-03 live-tested: setting `disabled=false` and forcing another tick ran a full sync (not a skip), confirming `executeScheduledSync` reads `integration_settings.disabled` fresh from the DB on every tick with no restart involved (the 2 transient PAX8 502s in that run are unrelated pre-existing per-invoice error handling, not a Phase 13 defect). |
| 5 (plan-added, D-02) | `POST /api/pax8/sync` returns HTTP 403 when `integration_settings.key='pax8'` has `disabled=true` | UNCERTAIN (needs human) | Code confirmed: `app/api/pax8/sync/route.ts:5-14` performs `SELECT disabled FROM integration_settings WHERE key = 'pax8'` as the literal first statement in `POST` and returns `{error:'PAX8 is disabled',...}` with `status:403` before any other logic runs. `npx tsc --noEmit --pretty` passes. The identical query/branch shape is proven live on the scheduler side, but the route itself was never exercised end-to-end — blocked by the route requiring an authenticated session (confirmed via `middleware.ts`: `/api/pax8/sync` is NOT in `publicRoutes`, unlike `/api/itglue/sync`, `/api/veeam/sync`, `/api/qbo/sync`, `/api/appgate/sync`). Tracked as pending item 2 in `13-HUMAN-UAT.md`. |
| 6 (plan-added, D-02) | `POST /api/pax8/sync` behaves unchanged (200 success / 409 in-progress) when PAX8 is not disabled | UNCERTAIN (needs human) | Code path unchanged below the new disabled-check (`route.ts:16-29`); `git diff`-equivalent review shows `GET` untouched and no new imports. Not live-exercised for the same auth-session reason as #5. Tracked as pending item 3 in `13-HUMAN-UAT.md`. |

**Score:** 4/6 truths fully verified; 2 additional plan-added truths and 1 roadmap truth's visual half remain UNCERTAIN pending human browser verification (3 items total in `13-HUMAN-UAT.md`).

### Required Artifacts

| Artifact | Expected | Status | Details |
|----------|----------|--------|---------|
| `migrations/096_pax8_daily_schedule.sql` | Idempotent seed of the pax8-daily sync_schedules row | VERIFIED | File exists, contains `pax8-daily` (2x), uses `WHERE NOT EXISTS` (not `ON CONFLICT`), literal `'0 4 * * *'` and `is_enabled=false`. Confirmed applied to live DB. |
| `lib/services/sync-scheduler.ts` | pax8-daily dispatch branch + sync_type union member | VERIFIED | Union extended (line 25); dual-guarded branch (lines 464-479) calls `getPax8SyncService().fullSync('scheduled')`; live-fired in 13-03. |
| `lib/services/integration-health.ts` | `checkConfigOnly('pax8', ...)` call site | VERIFIED | Present at lines 348-349, correct args (name `'PAX8'`, category `'finance'`, env vars in order). No changes to `getDbDisabledKeys`/`applyDisableOverlay`/category union (confirmed by inspection). |
| `app/api/pax8/sync/route.ts` | 403 disabled-gate at top of POST | VERIFIED (code) / UNCERTAIN (live) | 403 gate is the first statement in `POST`; `GET` untouched; no new imports. Live 403/200 behavior not yet exercised (auth-session blocker, see Human Verification). |

### Key Link Verification

| From | To | Via | Status | Details |
|------|-----|-----|--------|---------|
| `sync-scheduler.ts` (pax8-daily branch) | `getPax8SyncService().fullSync('scheduled')` | lazy dynamic import + await | WIRED | Confirmed by code + live-fired in 13-03 (30,385 rows upserted). |
| `sync-scheduler.ts` (pax8-daily branch) | `integration_settings` | `SELECT disabled ... WHERE key='pax8'` | WIRED | Confirmed by code + live-tested skip behavior (13-03) and DB field population (this verification's direct query). |
| `app/api/pax8/sync/route.ts` (POST) | `integration_settings` | `SELECT disabled ... WHERE key='pax8'` | WIRED (code) / UNVERIFIED (live) | Same query shape as the scheduler's proven-live check; route itself not yet exercised end-to-end. |
| `integration-health.ts` (`checkIntegrationHealth`) | `checkConfigOnly('pax8', ...)` | `Promise.resolve` in `Promise.all` array | WIRED | Present in the array; flows through `applyDisableOverlay` generically (keys off `item.key`, no PAX8-specific logic needed or added). |
| `/admin/integrations` page | `checkIntegrationHealth()` output | `fetch('/api/dashboard/integration-health')` merged with `/api/admin/integrations` | WIRED (code) / UNVERIFIED (visual) | Page rendering logic is fully generic (`hBody.items.map(...)`, sorted, rendered per category) — no PAX8-specific code path exists that could diverge from other integrations' already-working rows. Visual confirmation still pending. |

### Data-Flow Trace (Level 4)

| Artifact | Data Variable | Source | Produces Real Data | Status |
|----------|---------------|--------|---------------------|--------|
| `/admin/integrations` page | `rows` (merged health + settings) | `checkIntegrationHealth()` (live env-var check) + `integration_settings` table via `/api/admin/integrations` | Yes — `checkConfigOnly` reads real `process.env.PAX8_CLIENT_ID`/`PAX8_CLIENT_SECRET`; settings come from a real Postgres table row | FLOWING |
| `sync-scheduler.ts` pax8-daily branch | `isDisabled` | live `postgresClient.query` against `integration_settings` on every tick | Yes — live-confirmed (skip observed when set true, resume observed when set false) | FLOWING |
| `app/api/pax8/sync/route.ts` POST | `disabledRes.rows[0]?.disabled` | live `postgresClient.query` against `integration_settings` | Yes (by code inspection; same query shape proven live elsewhere) | FLOWING (code-level; not yet exercised through this exact route) |

### Behavioral Spot-Checks

| Behavior | Command | Result | Status |
|----------|---------|--------|--------|
| `pax8-daily` schedule row exists in live DB | `docker exec pulse-postgres psql ... "SELECT id, cron_expression, sync_type, is_enabled FROM sync_schedules WHERE sync_type='pax8-daily'"` | `pax8-daily\|0 4 * * *\|pax8-daily\|f` | PASS |
| `integration_settings` row for pax8 carries disable audit columns | `docker exec pulse-postgres psql ... "SELECT key, disabled, disabled_by, disabled_at, disabled_reason FROM integration_settings WHERE key='pax8'"` | `pax8\|f\|phase13-verification\|2026-07-11 14:57:56...\|Phase 13 SC#3 live verification test` | PASS (proves columns are populated on disable; current state is post-test re-enabled) |
| `pax8` sync_history rows exist from live scheduler runs | `docker exec pulse-postgres psql ... "SELECT count(*) FROM sync_history WHERE entity_type='pax8'"` | `12` | PASS |
| Type check passes after all Phase 13 edits | `npx tsc --noEmit --pretty` | No output / exit 0 | PASS |
| `/api/pax8/sync` route is NOT in middleware's public allowlist | `grep -n "publicRoutes\|itglue/sync\|veeam/sync\|qbo/sync\|appgate/sync" middleware.ts` | `/api/pax8/sync` absent from the list (itglue/veeam/qbo/appgate all present) | CONFIRMS CR-02 finding — pre-existing from Phase 11, not introduced by Phase 13 |

### Probe Execution

No `scripts/*/tests/probe-*.sh` declared or referenced by this phase's plans/summaries. SKIPPED (no conventional or declared probes).

### Requirements Coverage

| Requirement | Source Plan | Description | Status | Evidence |
|--------------|-------------|--------------|--------|----------|
| PAX8-07 | 13-01, 13-03 | Sync runs on a daily schedule via the existing sync-scheduler.ts cron pattern | SATISFIED | Migration 096 + scheduler branch, live-fired in 13-03 with a full 30,385-row sync. |
| PAX8-09 | 13-01, 13-02, 13-03 | PAX8 integration can be toggled on/off via `/admin/integrations`, consistent with other integrations (`integration_settings` table) | SATISFIED (scheduler/DB half) / NEEDS HUMAN (UI + manual-route half) | Scheduler-side disable/enable live-tested and DB-field recording confirmed; UI row rendering and manual-route 403/200 behavior remain unconfirmed pending browser session (see Human Verification). |

No orphaned requirements: REQUIREMENTS.md maps only PAX8-07 and PAX8-09 to Phase 13, and both appear in the `requirements:` frontmatter of 13-01/13-02/13-03. Note: REQUIREMENTS.md's checkbox/Traceability table still shows both as unchecked/"Pending" — this is a documentation-sync lag for the orchestrator to close out at phase-completion bookkeeping, not a code gap.

### Anti-Patterns Found

| File | Line | Pattern | Severity | Impact |
|------|------|---------|----------|--------|
| `app/api/pax8/sync/route.ts` | 5-30 | `POST` handler has no `try/catch` — a thrown error from the new `postgresClient.query` (line 6-8, added by 13-02) or from `getPax8SyncService()`/`getPax8Client()` (missing-credentials throw) propagates as a raw unhandled exception instead of the project's `NextResponse.json({error,message},{status})` convention (CLAUDE.md, "Errors" section) | WARNING | Does not block any Phase 13 success criterion under normal conditions (happy-path 403/200/409 all return correctly per code inspection), but is a real regression against project convention introduced/worsened by this phase's own edit (13-02 added a second unguarded query). Recommend follow-up fix per 13-REVIEW.md CR-01 — not treated as a phase-blocking gap here since it was reviewed and explicitly documented, and doesn't affect the stated SC#1-4. |
| `app/api/pax8/sync/route.ts` | 5, 32 | No `requirePermission`/`requireAuth` role check on `POST` (cost-incurring, privileged action) or `GET` (read-only, lower severity); route sits in an unintentional middle state — not public like its stated itglue/veeam siblings, not admin-gated like the equivalent `/api/admin/integrations` toggle route | WARNING | Pre-existing from Phase 11 (route created there), not introduced by Phase 13. Phase 13's plans explicitly declared "no auth changes" as intentional scope. Real security exposure (any authenticated user, any role, can trigger a cost-incurring PAX8 sync) but does not block Phase 13's stated goal (scheduling + toggle). Recommend a follow-up ticket per 13-REVIEW.md CR-02 rather than blocking this phase's closure. |
| `migrations/096_pax8_daily_schedule.sql` | 8-13 | Seed `INSERT` targets `sync_schedules`, a table created only by the Node app at runtime (`SyncScheduler.createSchedulesTable()`), not by any SQL migration — will fail with `relation "sync_schedules" does not exist` on a genuinely fresh Postgres volume where `docker-entrypoint-initdb.d` runs before the app container ever starts | WARNING (systemic, pre-existing) | Reproduces a known issue already present in migrations 089/090; not a new defect introduced by this phase's design, and this project's own dev/test workflow always runs against a long-lived volume so it hasn't surfaced in practice. Worth fixing at the migrations-architecture level (see 13-REVIEW.md WR-01) but out of this phase's scope to fix unilaterally. |

No `TBD`/`FIXME`/`XXX`/`TODO`/`HACK`/`PLACEHOLDER` markers found in any of the 5 files this phase touched.

### Human Verification Required

See frontmatter `human_verification` and `13-HUMAN-UAT.md` (already scaffolded by 13-03, 3 pending items):

1. **PAX8 row renders on /admin/integrations (SC#2)** — Open `/admin/integrations`, confirm a "PAX8" row (category Finance) appears with an enable/disable control. Why human: visual rendering confirmation requires an authenticated browser session; not provable by grep.
2. **POST /api/pax8/sync returns 403 while disabled (SC#3 manual-route half, D-02)** — From an authenticated session, with PAX8 disabled, POST to `/api/pax8/sync` and confirm HTTP 403 with `{"error":"PAX8 is disabled",...}`. Why human: route requires a real session cookie; automated `curl` was redirected to `/auth/sign-in` by middleware before reaching the route's own check.
3. **POST /api/pax8/sync returns 200 after re-enabling (SC#4 manual-route half, D-02)** — Re-enable PAX8, then POST to `/api/pax8/sync` and confirm HTTP 200 with `{"ok":true,...}`. Why human: same auth-session blocker as #2.

### Gaps Summary

No must-have truth FAILED. The core roadmap contract (SC#1-4) is substantively achieved: the `pax8-daily` schedule exists and was live-proven to fire the full sequence (SC#1), the scheduler-side disable/enable cycle was live-proven with DB audit-column recording (SC#3, SC#4), and the admin-row wiring is code-complete and structurally identical to every other already-working integration row (SC#2). What remains open is exactly what 13-03 itself flagged and scaffolded into `13-HUMAN-UAT.md`: three checks that require an authenticated browser session neither the executor nor this verifier can obtain in this environment — PAX8's visual presence on `/admin/integrations`, and the manual `POST /api/pax8/sync` route's 403/200 behavior. None of these represent code that is missing, stubbed, or contradicted by other evidence; they represent unexercised code paths that closely mirror already-live-proven sibling paths (the scheduler's own disabled-check, using the identical query shape, is proven live).

Separately, code review (13-REVIEW.md) surfaced two real issues in `app/api/pax8/sync/route.ts` — missing `try/catch` (CR-01) and no role/permission gate (CR-02) — that this verification confirmed still exist in the current code. Both are judged WARNING, not BLOCKER, for this phase: CR-01 doesn't affect the stated SC#1-4 happy paths, and CR-02 is a pre-existing condition from Phase 11 that this phase's plans explicitly scoped out ("no auth changes"). They are surfaced here as known gaps worth a follow-up fix, not as reasons to withhold Phase 13 sign-off.

**Recommendation:** Route this phase through the human-verify checkpoint (`13-HUMAN-UAT.md`) to close the 3 pending items before considering Phase 13 fully closed. If the human confirms all 3, no further plan is needed — this phase's code is complete. If any manual-route check fails, the fix is scoped and small (the code exists; only the auth-session testing was blocked). Independently, consider opening a small follow-up (not blocking Phase 13) for CR-01/CR-02 in `app/api/pax8/sync/route.ts`.

---

_Verified: 2026-07-11T15:40:58Z_
_Verifier: Claude (gsd-verifier)_
