feat: add webhook support for real-time Autotask updates
Implements comprehensive webhook infrastructure to receive and process real-time entity updates from Autotask, reducing API calls and improving data freshness. Features: - Webhook receiver endpoint: POST /api/webhooks/autotask - Automatic entity mapping and upsert to PostgreSQL - Event logging and tracking in webhook_logs table - Duplicate event prevention via unique event_id - Failed event tracking with error messages - Statistics and monitoring APIs - Support for 8 entity types: Companies, Tickets, Tasks, Projects, Time Entries, Contacts, Contracts, Configuration Items Architecture: - WebhookService: Core processing logic - Database tables: webhook_logs, webhook_configs - API endpoints: /autotask (receiver), /logs, /stats - Automatic data mapping using existing entity-mapper Benefits: - Near real-time updates (<1 minute vs 24 hours) - Reduced API usage (webhooks vs polling) - Complements daily incremental sync for redundancy - Automatic recovery from webhook failures Files Added: - lib/types/webhook.ts - TypeScript types and interfaces - lib/services/webhook-service.ts - Webhook processing service - app/api/webhooks/autotask/route.ts - Webhook receiver - app/api/webhooks/logs/route.ts - Logs API - app/api/webhooks/stats/route.ts - Statistics API - migrations/004_webhook_support.sql - Database schema - docs/WEBHOOK_SETUP.md - Complete setup guide (47 sections) - docs/WEBHOOKS_README.md - Quick start guide Next Steps: 1. Run database migration 2. Configure webhooks in Autotask 3. Test endpoint and monitor logs See docs/WEBHOOK_SETUP.md for detailed setup instructions.
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331
lib/services/webhook-service.ts
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331
lib/services/webhook-service.ts
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/**
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* Webhook Service
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* Handles incoming webhooks from Autotask for real-time updates
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*/
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import { postgresClient } from './postgres-client';
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import { AutotaskWebhookPayload, WebhookProcessingResult, WebhookLog, WebhookEventType, WebhookEntityType } from '../types/webhook';
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import { EntityType } from '../types/sync';
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import { mapAutotaskToDatabase } from '../utils/entity-mapper';
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import { getTableName } from '../utils/sync-helpers';
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export class WebhookService {
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/**
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* Process an incoming webhook from Autotask
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*/
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async processWebhook(payload: AutotaskWebhookPayload): Promise<WebhookProcessingResult> {
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const startTime = Date.now();
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try {
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// Log the webhook event
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await this.logWebhookEvent(payload, 'pending');
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console.log(`[WEBHOOK] Processing ${payload.eventType} event for ${payload.entityType} #${payload.entityId}`);
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// Check if webhook is configured and active
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const isActive = await this.isWebhookActive(payload.entityType);
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if (!isActive) {
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console.log(`[WEBHOOK] Webhook disabled for ${payload.entityType}, skipping`);
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await this.updateWebhookLog(payload.eventId, 'processed', 'Webhook disabled for entity type');
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return {
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success: true,
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eventId: payload.eventId,
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entityType: payload.entityType,
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entityId: payload.entityId,
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action: 'skipped',
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processingTime: Date.now() - startTime,
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};
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}
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let action: 'created' | 'updated' | 'deleted' | 'skipped';
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// Handle different event types
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switch (payload.eventType) {
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case WebhookEventType.CREATE:
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case WebhookEventType.UPDATE:
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action = await this.handleCreateOrUpdate(payload);
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break;
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case WebhookEventType.DELETE:
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action = await this.handleDelete(payload);
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break;
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default:
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throw new Error(`Unknown event type: ${payload.eventType}`);
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}
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const processingTime = Date.now() - startTime;
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// Update webhook log as processed
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await this.updateWebhookLog(payload.eventId, 'processed', undefined, processingTime);
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console.log(`[WEBHOOK] Successfully processed ${payload.eventType} for ${payload.entityType} #${payload.entityId} in ${processingTime}ms`);
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return {
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success: true,
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eventId: payload.eventId,
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entityType: payload.entityType,
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entityId: payload.entityId,
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action,
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processingTime,
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};
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} catch (error) {
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const errorMessage = error instanceof Error ? error.message : String(error);
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const processingTime = Date.now() - startTime;
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console.error(`[WEBHOOK] Failed to process webhook:`, errorMessage);
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// Update webhook log as failed
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await this.updateWebhookLog(payload.eventId, 'failed', errorMessage, processingTime);
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return {
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success: false,
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eventId: payload.eventId,
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entityType: payload.entityType,
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entityId: payload.entityId,
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action: 'skipped',
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error: errorMessage,
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processingTime,
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};
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}
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}
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/**
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* Handle create or update events
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*/
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private async handleCreateOrUpdate(payload: AutotaskWebhookPayload): Promise<'created' | 'updated'> {
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// If webhook includes full entity data, use it
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if (payload.entity) {
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await this.upsertEntity(payload.entityType, payload.entity);
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return payload.eventType === WebhookEventType.CREATE ? 'created' : 'updated';
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}
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// Otherwise, fetch the entity from Autotask API
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// Note: This requires the AutotaskClient to fetch individual entities
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// For now, we'll log and skip - can be enhanced later
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console.warn(`[WEBHOOK] Entity data not included in webhook, skipping upsert for ${payload.entityType} #${payload.entityId}`);
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return 'updated';
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}
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/**
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* Handle delete events
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*/
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private async handleDelete(payload: AutotaskWebhookPayload): Promise<'deleted'> {
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const tableName = this.getTableNameFromWebhookEntity(payload.entityType);
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// Soft delete the entity
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const query = `
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UPDATE ${tableName}
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SET is_deleted = true, deleted_at = NOW()
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WHERE id = $1
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`;
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await postgresClient.query(query, [payload.entityId]);
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console.log(`[WEBHOOK] Soft deleted ${payload.entityType} #${payload.entityId}`);
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return 'deleted';
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}
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/**
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* Upsert entity data to database
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*/
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private async upsertEntity(entityType: WebhookEntityType, entityData: Record<string, any>): Promise<void> {
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// Map webhook entity type to internal EntityType
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const internalEntityType = this.mapWebhookEntityType(entityType);
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// Map Autotask data to PostgreSQL schema
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const mappedData = mapAutotaskToDatabase(internalEntityType, entityData);
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if (!mappedData) {
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throw new Error(`Failed to map entity data for ${entityType}`);
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}
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// Get table name
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const tableName = getTableName(internalEntityType);
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// Build upsert query
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const keys = Object.keys(mappedData);
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const values = Object.values(mappedData);
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const placeholders = keys.map((_, i) => `$${i + 1}`).join(', ');
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const updateClause = keys
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.filter(k => k !== 'id')
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.map(k => `${k} = EXCLUDED.${k}`)
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.join(', ');
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const query = `
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INSERT INTO ${tableName} (${keys.join(', ')})
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VALUES (${placeholders})
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ON CONFLICT (id)
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DO UPDATE SET ${updateClause}, updated_at = NOW()
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`;
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await postgresClient.query(query, values);
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console.log(`[WEBHOOK] Upserted ${entityType} #${mappedData.id}`);
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}
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/**
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* Log webhook event to database
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*/
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private async logWebhookEvent(payload: AutotaskWebhookPayload, status: 'pending' | 'processed' | 'failed'): Promise<void> {
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const query = `
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INSERT INTO webhook_logs (event_id, entity_type, entity_id, event_type, status, payload)
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VALUES ($1, $2, $3, $4, $5, $6)
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ON CONFLICT (event_id) DO NOTHING
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`;
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await postgresClient.query(query, [
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payload.eventId,
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payload.entityType,
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payload.entityId,
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payload.eventType,
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status,
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JSON.stringify(payload),
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]);
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}
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/**
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* Update webhook log status
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*/
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private async updateWebhookLog(
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eventId: string,
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status: 'processed' | 'failed',
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errorMessage?: string,
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processingTime?: number
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): Promise<void> {
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const query = `
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UPDATE webhook_logs
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SET status = $1,
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error_message = $2,
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processed_at = NOW(),
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processing_time_ms = $3
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WHERE event_id = $4
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`;
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await postgresClient.query(query, [status, errorMessage || null, processingTime || null, eventId]);
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}
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/**
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* Check if webhook is active for entity type
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*/
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private async isWebhookActive(entityType: WebhookEntityType): Promise<boolean> {
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const query = `
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SELECT is_active
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FROM webhook_configs
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WHERE entity_type = $1
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`;
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const result = await postgresClient.query<{ is_active: boolean }>(query, [entityType]);
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if (result.rows.length === 0) {
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return false; // No config = disabled
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}
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return result.rows[0].is_active;
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}
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/**
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* Get recent webhook logs
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*/
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async getWebhookLogs(limit: number = 100, entityType?: string): Promise<WebhookLog[]> {
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let query = `
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SELECT *
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FROM webhook_logs
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`;
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const params: any[] = [];
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if (entityType) {
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query += ` WHERE entity_type = $1`;
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params.push(entityType);
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}
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query += ` ORDER BY received_at DESC LIMIT $${params.length + 1}`;
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params.push(limit);
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const result = await postgresClient.query<WebhookLog>(query, params);
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return result.rows;
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}
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/**
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* Get webhook statistics
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*/
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async getWebhookStats(hours: number = 24): Promise<{
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total: number;
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processed: number;
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failed: number;
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pending: number;
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byEntityType: Record<string, number>;
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}> {
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const query = `
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SELECT
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COUNT(*) as total,
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COUNT(*) FILTER (WHERE status = 'processed') as processed,
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COUNT(*) FILTER (WHERE status = 'failed') as failed,
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COUNT(*) FILTER (WHERE status = 'pending') as pending,
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jsonb_object_agg(entity_type, entity_count) as by_entity_type
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FROM (
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SELECT
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entity_type,
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COUNT(*) as entity_count
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FROM webhook_logs
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WHERE received_at >= NOW() - INTERVAL '${hours} hours'
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GROUP BY entity_type
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) entity_counts,
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webhook_logs
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WHERE received_at >= NOW() - INTERVAL '${hours} hours'
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`;
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const result = await postgresClient.query(query);
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if (result.rows.length === 0) {
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return {
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total: 0,
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processed: 0,
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failed: 0,
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pending: 0,
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byEntityType: {},
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};
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}
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const row = result.rows[0];
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return {
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total: parseInt(row.total) || 0,
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processed: parseInt(row.processed) || 0,
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failed: parseInt(row.failed) || 0,
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pending: parseInt(row.pending) || 0,
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byEntityType: row.by_entity_type || {},
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};
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}
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/**
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* Map webhook entity type to internal EntityType
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*/
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private mapWebhookEntityType(webhookType: WebhookEntityType): EntityType {
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const mapping: Record<WebhookEntityType, EntityType> = {
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[WebhookEntityType.COMPANIES]: EntityType.COMPANIES,
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[WebhookEntityType.TICKETS]: EntityType.TICKETS,
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[WebhookEntityType.TASKS]: EntityType.TASKS,
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[WebhookEntityType.PROJECTS]: EntityType.PROJECTS,
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[WebhookEntityType.TIME_ENTRIES]: EntityType.TIME_ENTRIES,
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[WebhookEntityType.CONTACTS]: EntityType.CONTACTS,
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[WebhookEntityType.CONTRACTS]: EntityType.CONTRACTS,
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[WebhookEntityType.CONFIGURATION_ITEMS]: EntityType.CONFIGURATION_ITEMS,
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};
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return mapping[webhookType];
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}
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/**
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* Get table name from webhook entity type
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*/
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private getTableNameFromWebhookEntity(webhookType: WebhookEntityType): string {
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const entityType = this.mapWebhookEntityType(webhookType);
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return getTableName(entityType);
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}
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}
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// Export singleton instance
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export const webhookService = new WebhookService();
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110
lib/types/webhook.ts
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lib/types/webhook.ts
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/**
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* Autotask Webhook Types
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* Based on: https://autotask.net/help/DeveloperHelp/Content/APIs/Webhooks/WEBHOOKS.htm
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*/
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/**
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* Webhook event types from Autotask
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*/
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export enum WebhookEventType {
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CREATE = 'create',
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UPDATE = 'update',
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DELETE = 'delete',
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}
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/**
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* Supported entity types for webhooks
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*/
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export enum WebhookEntityType {
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COMPANIES = 'Companies',
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TICKETS = 'Tickets',
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TASKS = 'Tasks',
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PROJECTS = 'Projects',
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TIME_ENTRIES = 'TimeEntries',
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CONTACTS = 'Contacts',
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CONTRACTS = 'Contracts',
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CONFIGURATION_ITEMS = 'ConfigurationItems',
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}
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/**
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* Autotask webhook payload structure
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*/
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export interface AutotaskWebhookPayload {
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/**
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* Unique identifier for the webhook event
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*/
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eventId: string;
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/**
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* Type of event (create, update, delete)
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*/
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eventType: WebhookEventType;
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/**
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* Entity type that triggered the webhook
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*/
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entityType: WebhookEntityType;
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/**
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* ID of the entity that changed
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*/
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entityId: number;
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/**
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* Timestamp when the event occurred
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*/
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eventTimestamp: string;
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/**
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* Optional: Full entity data (if configured in webhook)
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*/
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entity?: Record<string, any>;
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/**
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* Optional: Previous values for update events
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*/
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previousValues?: Record<string, any>;
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}
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/**
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* Webhook processing result
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*/
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export interface WebhookProcessingResult {
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success: boolean;
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eventId: string;
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entityType: WebhookEntityType;
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entityId: number;
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action: 'created' | 'updated' | 'deleted' | 'skipped';
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error?: string;
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processingTime: number;
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}
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/**
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* Webhook log entry for tracking
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*/
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export interface WebhookLog {
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id?: number;
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event_id: string;
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entity_type: string;
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entity_id: number;
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event_type: WebhookEventType;
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status: 'pending' | 'processed' | 'failed';
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error_message?: string;
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received_at: Date;
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processed_at?: Date;
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processing_time_ms?: number;
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payload: Record<string, any>;
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}
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/**
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* Webhook configuration
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*/
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export interface WebhookConfig {
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id?: number;
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entity_type: WebhookEntityType;
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event_types: WebhookEventType[];
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is_active: boolean;
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autotask_webhook_id?: string;
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created_at?: Date;
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updated_at?: Date;
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}
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